List of Banned Items:

Drug Related Goods	Playing Cards (nude or lewd)
Explicit and Hardcore T-Shirts	Pressure Pack Fart Gas
Fake Cigarettes	Pressure Pack Snow
Fireworks – Crackers	Silly String
Fuel type Fire Lighters (Zippo)	Stink Bombs
Horns and Trumpets	Bouncing Beans
Knives (including Pen Knives)	Shang-hi/sling shots
Laser Pointers	Bomb Bags
Metal and wooden Martial Art Nunchakus	Fire Wallets
Illegal drugs and firearms	Water Bombs
Explicit DVD’s & Videos	Iridescent Hair Spray

 

Toy Guns are acceptable; however the following are not:

Ball Bearing Guns	Potato Guns
Eight Shot Caps	Replica Guns (bullet type)
Pellet Guns	Roll Caps
Laser Guns	Strip Caps
Pop Downs (Throw Downs)	Water Pistols over 150mm (6”)
Gel Blaster Guns

Samurai Swords, English Swords and Fencing Swords are to be sold in Sealed Packages by Licensed Trader ONLY.

 

The following food items are not to be sold outside the designated Side Show area:

Fairy Floss	Doughnuts
Dagwood Dogs	Toffee Apples
Waffles

For more, visit the Queensland Ag Shows List of Banned Items

 

1. Trade Sites

• Food Sites

The SCASS Exhibitor Team is committed to keeping the number of food sites to a similar level as in recent years. We will continue to support our local Service Clubs and invite good quality well-presented food Exhibitors to compliment them to provide our Show Patrons will a wide range of delicious food.

• General Trade Sites

SCASS aims to offer our 2025 Show Patrons with a wide range of variety of Exhibitors.

Exhibitors who are dealing with similar items will be separated from each other. Not-for-Profit organisations will be dispersed throughout the Exhibitor areas.

Please complete the Application Form which will enable you to book your site, the application process includes a $100.00 refundable bond. Please note that completion of this document does NOT ensure automatic approval by our Exhibitor Coordinator.

Once your site has been approved, we will notify you via email and a Tax Invoice for payment of your site costs to secure your Exhibitor Site. The balance of your Site Fees must be paid by no later than May 1, 2025 or your site will be sold to another interested Exhibitor and your bond will not be refunded.

 

2. Site Cost

Sites start from $306.00 for 3m x 3m and vary from site location and size.

Non-Profit

• Display Only – 3m x 3m from $150.00, 6m x 3m from $303.00
• Selling Goods – 3m x 3m from $250.00, 6m x 3m from $403.00

(Please note that Not-for-Profit organisations must provide documentation for verification)

For more information, please refer to Exhibitor Handbook.

 

3. Electricity

For those Exhibits that require electricity the following charges apply:

• Standard electricity – $60.00 per site. This consists of one (1) connection to mains and two (2) devices per site.
• 3-Phase electricity – $75.00 per site. This consists of one (1) connection to mains and two (2) devices per site.

Should additional connections to standard or 3-phase electricity be required, multiples of the relevant charges will apply.

The Site Electrician will be the final arbitrator during the Show and has control over power usage on site. Should any site be deemed to be drawing excessive power, the Site Electrician can withdraw power from those sites if they are exceeding the standard consumption rate.

All electrical enquiries to be directed through the Show Office.

Double adaptors are not permitted. Leads must be clear of the ground and must not impede pedestrian traffic. Pavilion power outlets come from above and you may require a longer lead. Due to limited power in some areas, if you have not included the required power needed we may not be able to offer extra power sources during the Show.

 

4. Entry & Vehicle Passes

• Each Exhibitor should specify how many Exhibitor Passes will be required during the Application process.
• Each Exhibitor should specify how many Car Passes will be required during the Application process. Please ensure that your Car Pass has all the relevant details included on it and it is always clearly visible from outside of the vehicle. This will assist us during the Show if there is a need to have the vehicle moved.

Please note: Exhibitor & Vehicle Passes are NOT included with your site and are purchased separately.

 

5. Equipment

• It is a requirement of the Show that ALL electrical equipment has been tested and tagged (T&T). We understand that time can be an issue so we will have an on-site Electrician who will be available to T&T your electrical equipment for you. Any costs associated with this will be borne by the Exhibitor and payable directly to the Electrician.
• It is a condition of being on-site that your electrical equipment is deemed safe. Please be aware that if your T&T is not up to date, you will not be allowed to utilise this equipment.
• All outdoor Exhibitors are required to provide their own marquee, tables, chairs etc.
• Most undercover sites will be provided with walls, however as this is an on-going project for our Show Committee, not all sites will have these available. Please advise if you DO require walls for your site.
• Your Site Fee includes use of the ground space area only.
• SCASS does not offer hire of equipment, this includes marquees, tables, chairs, etc.

 

6. Camping, Parking & Access

• Camping & Parking is NOT permitted in the vicinity of the Commercial Trading Area.
• Unfortunately, due to the restricted space on site for vehicles, any cars/vans etc parked in the Commercial Trading Area during the Show may be towed at the owner’s expense.
• All vehicles must be removed to the Car Parking area prior to 8.00am each morning of the Show. No vehicles are permitted in Commercial Trading Areas during the opening hours of the Show.
• No Exhibitors vehicle will be allowed to enter the grounds until Security deem it safe to do so. (Generally, once Fireworks are over & Show is finished for the night).
• All vehicles, whilst travelling on the grounds must ensure that the hazard lights are activated and do not exceed a speed of 10km/h at any time.
• All vehicles entering the Show Grounds must follow the Traffic Management Plan.

 

7. Site Application Dates

• All Exhibitors must pay a bond of $100.00 upon completion of their application. A Tax Invoice will be forwarded with your acceptance notification for payment. This bond is refundable.
• Any cancellation of an Exhibitor must be made in writing to the Exhibitor Coordinator of the Sunshine Coast Agricultural Show on or before April 1, 2025.
• If a cancellation is received on or before April 1, 2025 then any amounts greater than the $100.00 bond MAY be refunded at SCASS’s discretion.
• SCASS is not obliged to make any refunds to any cancellations received after April 1, 2025.
• The Exhibitor Application will be held for fourteen (14) days from the date of the Tax Invoice. If no payment is received within that time the Exhibitor Site will be re-allocated to other prospective Exhibitors. Any late bookings made in either April, May or June must be paid in full to confirm their site.
• SCASS shall determine which times the Showgrounds will be open for Exhibitors and the public. The decision on these hours will be final and conclusive.
• Exhibitors must be ready for business at 8.45am on June 13, 2025.
• Exhibitors must remain operational during the opening hours of the Show and should not commence dismantling their site prior to the specified time on June 15, 2025 unless authorised by the Exhibitor Coordinator.
• Exhibitors will not be allowed to occupy any allocated space until all outstanding monies have been paid.

 

8. Use of the Site

• Your Exhibitor Site must meet all appropriate Council and State Regulations including, but not limited to construction, maintenance and food hygiene regulations for food stalls.
• No Exhibitor shall be set up until all relevant regulatory certificates have been presented to SCASS.
• The Exhibitor Site that has been allocated to you is to be used solely for the purpose specified and accepted on your Application Form. No additional items will be permitted to be sold. The site must be controlled by the person, firm or company to which the site has been allocated. No sub-letting will be permitted without the written consent of SCASS.
• There is to be NO selling, canvassing, hawking or distribution of printed or other matter outside of the allocated Exhibitor Site area. Failure to comply with this requirement may lead to the site being closed and all monies paid being forfeited.
• SCASS reserves the right to forbid the sale of any item for which a specified application has not been made.
• A List of Banned Items that cannot be sold at any Agricultural Show can be found at the beginning of this document for your reference.
• Gambling, disposal of any article by lot or chance and sales of Art Union Tickets is STRICTLY PROHIBITED unless authorised by SCASS in writing.
• SCASS will have the power to enter sites and remove any article, sign, picture or printed matter, which in their opinion may be a cause of offence to the public.

 

9. Boundaries of the Site

• SCASS undertakes to rent the space or building in their present condition. All plumbing, carpentry, phone connections, lighting & electrical services will be the responsibility of the Exhibitor.
• All sites are to be of a temporary nature and are to be completely removed at the conclusion of the Show. Failure to do so will incur the cost of any such removal to the Exhibitor.
• All signage and displays are restricted to the space allocated to the Exhibitor for the duration of the Show.
• No part of the Exhibitor’s display or structure shall encroach on another Exhibitor’s allocated area. This includes, but is not limited to display materials, tents, pegs, ropes or items for sale. Please ensure that any material from your site is not impeding the view into or out of any other Exhibitor Site.
• No advertising or signage is to be erected outside the allocated area without prior approval from SCASS.
• No Exhibitor can excavate, dig or place pegs in the site area without approval from SCASS. Securing of coverings to solid floors is to be by tape only. Printed materials may only be affixed to walls by tape or Blu-Tack. Under no circumstances is an Exhibitor permitted to use nails, screws, bolts etc to fasten items to floors or walls.
• SCASS reserves the right to amend or alter the size or location of any allocated site. The Exhibitor undertakes to agree to any such alterations as deemed necessary.

 

10. Cleaning

• The Exhibitor must ensure that their allocated area is kept clean and tidy for the duration of the Show.
• SCASS will arrange for daily cleaning of the grounds and pavilions.
• If any of the Exhibitor Sites and surrounding areas are left unclean after the Show an additional cleaning fee may be charged.

 

11. Conduct of Site Staff

• All Exhibitor staff are to remain within the allocated space of the exhibit.
• Exhibitors and their employees are to always conduct themselves in an orderly and respectful manner.
• Under no circumstances is alcohol or drugs to be consumed by the Exhibitors or their staff. Anyone found in breach of this may be asked to remove their site from the grounds.
• Smoking & Vaping is only permitted in designated smoking areas.

 

12. Public Liability Insurance & Queensland Legislation

    • ALL Exhibitors must hold a current Public Liability Insurance Policy, and a copy of this Policy is to be provided during the Application process.
    • The Policy must be current until after the 2025 Show and should be for a minimum of Twenty Million Australian Dollars ($20,000,000.00). Failure to provide this policy means your site will be re-allocated.
    • All Exhibitors must comply with all statutory obligations under each Act listed below and any Regulations made under it:
      • Work Health & Safety Act
      • Safe Food (Qld)
      • Electrical Safety Act 2002
      • Dangerous Goods Safety Management Act 2001; and
      • Any applicable Advisory Standards, Codes of Practice or Australian Standards which apply in Queensland.

 

13. Safety Regulations

    • The Sunshine Coast Agricultural Show is a safety conscious Show. We would like to work together with you to help keep it safe and accident free. Normal rules and regulations of the Work Health & Safety Act, Sunshine Coast Council and the Sunshine Coast Agricultural Show apply.
    • SCASS asks for total co-operation of all Patrons, Competitors and Exhibitors in the following matters as these are requirements of our Insurers and/or the Showground Management for the duration of the 2025 Show:
      • Your cooperation is sought in reporting in a timely manner to the Show Safety Officer or Show Manager, any situation you may consider a potential hazard or danger. Please report any incident no matter how small. If you are not sure, report it anyway.
      • The Show Safety Officer (or their Nominee) has the power to instruct a Ground User to always comply with the Show Society’s requirements.
      • All heavy vehicles and floats must be parked in the designated areas as directed by our Parking Stewards. Owners/drivers are reminded that anyone failing to meet these requirements and those who drive in a reckless manner (including excessive speed) could be responsible for serious consequences in the event of an emergency.
      • Whilst all reasonable care is taken, SCASS does not accept any responsibility for any losses of, damage or injury to or by any livestock, exhibitors, exhibits, equipment, vehicles or any other property.
      • The Show Team will oversee Exhibitors who are reminded that compliance with all Work Health & Safety standards must be met in regard to working machinery, hydraulics, cables, chemicals, pumps, hoses, pools, power tools, saws, ramps etc.
      • Exhibitors are not to commence their setup before June 12, 2025 and all exhibits and related display equipment, trailers, buildings, etc. must be removed from the grounds by the Monday following June 15, 2025.
      • Exhibitors are REQURIED to wear High Visibility Safety Vests during the Setup and Pull-down of their sites.
      • WAIVER: Every person who is involved in an activity during the Show is required by our Insurer to sign a waiver. This includes riders, Exhibitors, entertainers etc. The Waiver Form is located on Exhibitor Application Form.
      • EMERGENCY PHONE CONTACTS:

All Emergencies: 000

Local Police (non-emergency): 07 5441 2111

Local Ambulance (non-emergency): 07 5441 1333

Local Fire Service (non-emergency): 07 5441 2479

Show Safety Officer: 07 5441 2766

• Guidelines issued by the Division of Workplace Health & Safety

Showground Managers’, Sunshine Coast Council and the Sunshine Coast Agricultural Show Management Committee must ensure that the premises are safe and without risks to health, as far as is practicable. To this end, the Council/Society Management Committee expects that all persons will:

• Act in a manner that does not endanger the health and safety of any other person on the Showgrounds.
• Not fail to carry out a safety direction that is given to the person by the Council/Show Management for the Showgrounds.
• Will not wilfully or recklessly interfere with anything provided in the interests of health and safety at the Showgrounds.

The Show Society has an on-site Health & Safety Officer should you require any further information.

The Regulations require that:

• All electrical equipment will be tested & tagged in accordance with Workplace Health & Safety guidelines – this includes extension leads.
• All flexible and extension leads must be supported at least two (2) metres above the ground or covered by a non-slip mat or lead protector.

 

14. General Matters

    • SCASS will not under any circumstance, be held responsible for any loss or damage to stock, or any part thereof of any site holder or Exhibitor from any cause whatsoever.
    • Where a site has been allocated to an Exhibitor, and the Exhibitor fails to make or maintain an adequate or creditable display, SCASS reserves the right to declare that site (or part thereof) subject to forfeit.
    • SCASS will use its best endeavours to ensure the supply of standard services but shall not incur any liability or reimbursement to the Exhibitor, for losses, damages or expenses or otherwise if through strike, lockout, accident, force majeure or other causes beyond the control of SCASS.
    • SCASS will not be held responsible for any accident, which may occur in connection with the Exhibitor’s business. SCASS will not be subjected to any legal proceedings arising from any such accident and will not under any circumstances, be responsible for any loss or miss-delivery of exhibits at the 2025 Show, or for damages done thereto.
    • SCASS will communicate via email and send updates leading up to the 2025 Show to the email address you supply with your application. Upon request we will mail out information, however email is our preferred method of contact.
    • SCASS reserves the right to alter these Terms & Conditions at any time and without further reference to the Exhibitor.
    • Completing a Exhibitor Application Form acknowledges you have read and agreed to these Terms & Conditions in their entirety.

 

Please, DO NOT send any payment with your application. A Tax Invoice will be issued once your application has been accepted.

Last updated: February 01, 2025