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Trade Site Terms & Conditions

Please be aware that trading at the Sunshine Coast Show is by invitation only. On acceptance of the terms and conditions, and submitting an application with a refundable $100.00 bond via our website, an Invitation to attend will be sent to you.  This is subject to approval by the management committee and the Trade Site Coordinator.

1.  SITE COSTS GUIDE

All trade site fees  Exclude entry tickets, parking, or power, as these are purchased separately. 

Water is included if required, however, due to limitations of the grounds please ensure you advise on your application if you require water. Note that some areas do not have direct connections available.

Price Guide

Please note:  Frontage is shown first then depth. If additional space is required, please contact our Trade Site Coordinator – trades@sunshinecoastshow.com.au. Please note all enquiries will need to be in writing and will be addressed in due course..  

Z1-MAIN GATE

  • 3m x 3m starts from $369.00
  • 6m x 3m starts from $664.20
  • 9m x 3m starts from $974.16
  • 3m x 6m starts from $534.60
  • 6m x 6m starts from $1,009.80
  • 9m x 6m starts from $1,425.60

Z2- THE FIELDS (previously Machinery Alley/Business Cove – area next to Office near the Poultry shed)

  • 3m x 3m starts from $306.00
  • 6m x 3m starts from $508.00
  • 9m x 3m starts from $807.84
  • 3m x 6m starts from $421.20
  • 6m x 6m starts from $795.60
  • 9m x 6m starts from $1,123.20 

Z3- THE BARN (The Jim Carolan Pavilion)

  • 3m x 3m starts from $450.00
  • 6m x 3m starts from $810.00
  • 9m x 3m starts from $1,188.00
  • 3m x 6m starts from $680.40
  • 6m x 6m starts from $1,285.20
  • 9m x 6m starts from $1,814.40

Z4- THE SUNSHINE & SONS SHOW SALOON 

  • 3m x 3m starts from $594.00
  • 6m x 3m starts from $972.00
  • 9m x 3m starts from $1,425.60
  • 3m x 6m starts from $777.60
  • 6m x 6m starts from $1,285.20
  • 9m x 6m starts from $1,728.00

Z5- THE SHED (The Lower Ray Grace Pavilion)

  • 3m x 3m starts from $450.00
  • 6m x 3m starts from $810.00
  • 9m x 3m starts from $1,188.00
  • 3m x 6m starts from $680.40
  • 6m x 6m starts from $1,285.20
  • 9m x 6m starts from $1,814.40 

Z6- GRAZIERS LANE (Previously the Food Court)

  • 3m x 3m – N/A
  • 6m x 3m – N/A
  • 9m x 3m – N/A
  • 3m x 6m starts from $972.00
  • 6m x 6m starts from $1,591.20
  • 9m x 6m starts from $1,900.80

Z7- UPPER RING

  • 3m x 3m starts from $594.00
  • 6m x 3m starts from $972.00
  • 9m x 3m starts from $1,425.60
  • 3m x 6m – N/A
  • 6m x 6m – N/A
  • 9m x 6m – N/A

Z8- GREEN PASTURES (Previously known as Artisan)

  • 3m x 3m starts from $369.00
  • 6m x 3m starts from $664.20
  • 9m x 3m starts from $974.16
  • 3m x 6m starts from $534.60
  • 6m x 6m starts from $1,009.80
  • 9m x 6m starts from $1,425.60

Z9- LOWER RING ROAD

  • 3m x 3m starts from $369.00
  • 6m x 3m starts from $664.20
  • 9m x 3m starts from $974.16
  • 3m x 6m starts from $534.60
  • 6m x 6m starts from $1,009.80
  • 9m x 6m starts from $1,425.60

Z10- HORSEMAN WAY

  • 3m x 3m starts from $450.00
  • 6m x 3m starts from $810.00
  • 9m x 3m starts from $1,188.00
  • 3m x 6m starts from $680.40
  • 6m x 6m starts from $1,285.20
  • 9m x 6m starts from $1,814.40

Z11- CATTLEMAN’S DRIVE (The Livestock Precinct)

  • 3m x 3m starts from $306.00
  • 6m x 3m starts from $508.00
  • 9m x 3m starts from $807.84
  • 3m x 6m – N/A
  • 6m x 6m – N/A
  • 9m x 6m – N/A

Note: Trades selling alcohol have a 20% levy on site fees.  Some areas also have a % fee for food in unallocated areas.

Trade Sites will be charged at the highest full meter. 

If you require backing walls, please advise on the application as a limited stock is available and these are only available in pavilions areas. If you wish to have backing boards, an additional $50.00 fee will apply. 

Non-For-Profit Organisations

The Sunshine Coast Show, as a Charity organisation, likes to support other Charities and Non-For-Profit organisations, by offering discounted sites.  Please note you may request a preferred location, however, this is not always available.

  • Not-for-Profit Display sites – Display Only 3m x 3m starts from $150.00; 6m x 3m starts from $303.00
  • Not-for-Profit Trade sites – Selling Goods 3m x 3m starts from $250.00; 6m x 3m starts from $403.00

Note: Not-for-Profit and charity organisations must provide documentation for ACNC verification to receive these rates.

2.  TRADE SITES

2.1 Trade Sites: The SCASS Management Team is committed to keeping the number of food sites to a similar limit as in recent years. We will continue to support our local service clubs and invite good quality, well-presented food trade sites to complement them and to provide our Show patrons with a wide range of delicious food.

2.2 General Trade Sites: SCASS aims to offer our Show Patrons with a wide range of variety in our Trade sites.

2.3 Trade sites that are dealing with similar items will be separated from each other to the best of our ability. Not-for-profit organisations will be dispersed throughout the trade areas.

2.4 All Brewery or licensed trades agree to use any / all cash handling protocols per SCASS Liquor license requirements and any other licensing that applies.

Under SCASS liquor licensing any breweries must use the payment method provided by SCASS (eg. Square, Eftpos).

  • After the show SCASS will transfer to the trade any/all payments received into the SCASS account from your trade, less any bank fees and transactional fees to the trade within fourteen (14) days of the show finalising.
  • All trades that provide/serve any form of alcohol must hold the required current licensing to serve and supply. This is the responsibility of the trade site holder. SCASS is NOT responsible or liable for any breach or fines to any trade site holder. Anyone serving alcohol must hold a current RSA certificate.

2.5 Per SCASS COVID Safe health plan, Queensland Health and any government agencies, all trades must handle and distribute their products abiding by the current restrictions.

2.6 Please complete the application form via our website for the up-and-coming Show. Please note that completion of this document does NOT ensure automatic approval. This is done by our Trade Site Coordinator, as per the opening paragraph of this document.

2.7 A $100.00 bond will be charged as part of the application process. If your application is not approved this bond will be refunded prior to the show. Bonds will be held and refunded fourteen (14) days after the event to any/all trade sites that have adhered to the Terms & Conditions including bumping in and out of the show. All decisions made by SCASS are final.

2.8 Once you have been invited to attend the up-and-coming show, we will notify you via email and an invoice for payment of your Trade Site will be sent. This invoice will have a due date of payment, once this payment is made your site is secured and not before. Failure to make payment by the due date could result in your site being offered to another person/business and bond forfeited.

Minimum Trading Hours

Zone 1 – Main Gate

  • Friday 8:45am – 6:30pm (Minimum trading times) 
  • Saturday 8:45am – 6:30pm (Minimum trading times)
  • Sunday 8:45am – 7:30pm (Minimum trading times. You may pack down after this time and bring vehicles onto the grounds at Trade Coordinators discretion. Entry via Crushers Car Park, Exit via Bli Bli Gate)

Zone 2 – The Fields

  • Friday 8:45am – 6:00pm (Minimum trading times) 
  • Saturday 8:45am – 6:00pm (Minimum trading times)
  • Sunday 8:45am – 6:00pm (Minimum trading times. You may pack-down after this time and bring vehicles onto the grounds at Trade Coordinators discretion. Entry via Crushers Car Park, Exit via Bli Bli Gate)

Zone 3 – The Barn

  • Friday 8:45am – 6:30pm (Minimum trading times) 
  • Saturday 8:45am – 6:30pm (Minimum trading times)
  • Sunday 8:45am – 6:15pm (Minimum trading times. You may pack-down after this time and bring vehicles onto the grounds at Trade Coordinators discretion. Entry via Crushers Car Park, Exit via Bli Bli Gate)

Zone 4 – Sunshine & Sons Show Saloon – Alcohol served after 10am (licensed 10am to 11pm)

  • Friday 9:30am – 8:00pm (Minimum trading times) 
  • Saturday 9:30am – 8:00pm (Minimum trading times)
  • Sunday 9:30am – 7:30pm (Minimum trading times. You may pack-down after this time and bring vehicles onto the grounds at Trade Coordinators discretion. Entry via Crushers  Car Park, Exit via Bli Bli Gate)

Zone 5 -The Shed

  • Friday 8:45am – 7:00pm (Minimum trading times) 
  • Saturday 8:45am – 7:00pm (Minimum trading times)
  • Sunday 8:45am – 6:30pm (Minimum trading times. You may pack-down after this time and bring vehicles onto the grounds at Trade Coordinators discretion. Entry via Crushers Car Park, Exit via Bli Bli Gate)

Zone 6 – Graziers Lane

  • Friday 8:45am – 8:00pm (Minimum trading times) 
  • Saturday 8:45am – 8:00pm (Minimum trading times)
  • Sunday 8:45am – 8:00pm (Minimum trading times. You may pack-down after this time and bring vehicles onto the grounds after 8:00pm. Entry via Crushers Car Park, Exit via Bli Bli Gate)

Zone 7 – Upper Ring Road- Please note no water connection available

  • Friday 8:45am – 7:30pm (Minimum trading times) 
  • Saturday 8:45am – 7:30pm (Minimum trading times)
  • Sunday 8:45am – 6:30pm (Minimum trading times. You may pack-down after this time and bring vehicles onto the grounds at Trade Coordinators discretion. Entry via Crushers Car Park, Exit via Bli Bli Gate)  

Zone 8 – Green Pastures

  • Friday 8:45am – 6:30pm (Minimum trading times) 
  • Saturday 8:45am – 6:30pm (Minimum trading times)
  • Sunday 8:45am – 6:00pm (Minimum trading times. You may pack-down after this time and bring vehicles onto the grounds at Trade Coordinators discretion. Entry via Crushers Car Park, Exit via Bli Bli Gate)

Zone 9 – Lower Ring Road –Please note no water connection available

  • Friday 8:45am – 6:30pm (Minimum trading times) 
  • Saturday 8:45am – 6:30pm (Minimum trading times)
  • Sunday 8:45am – 6:15pm (Minimum trading times. You may pack-down after this time and bring vehicles onto the grounds at Trade Coordinators discretion. Entry via Crushers Car Park, Exit via Bli Bli Gate)

Zone 10 – Horseman Way 

  • Friday 8:45am – 6:30pm (Minimum trading times) 
  • Saturday 8:45am – 6:30pm (Minimum trading times)
  • Sunday 8:45am – 6:00pm (Minimum trading times. You may pack-down after this time and bring vehicles onto the grounds at Trade Coordinators discretion. Entry via Crushers Car Park, Exit via Bli Bli Gate)

Zone 11 – Cattleman’s Road 

  • Friday 8:45am – 6:00pm (Minimum trading times) 
  • Saturday 8:45am – 6:00pm (Minimum trading times)
  • Sunday 8:45am – 5:00pm (Minimum trading times. You may pack down after this time and bring vehicles onto the grounds after 5:15pm. Entry via Crushers Car Park, Exit via Bli Bli Gate

Services Clubs 

  • Friday 8:45am – 6:00pm (Minimum trading times) 
  • Saturday 8:45am – 6:00pm (Minimum trading times)
  • Sunday 8:45am – 6:00pm (Minimum trading times) 

Bump-in – Thursday prior to the Show

ALL TRADE CARS MUST ENTER VIA MAIN ENTRANCE – 80 Coronation Drive, Nambour to pick-up trade pack and sign-in. Vehicles will leave via the Main Gate on bump-in Thursday prior to the show. Any trades arriving on Friday must have been approved by the Trade Coordinator and they will enter the Main Gate prior to 7:00am and exit out Bli Bli Gate and relocate to park in Crushers Park with a viable parking pass.

Bump-out – Sunday of the Show

All vehicles must enter from Crushers Gate and wait to be guided by traffic control to their site. ALL Vehicles will exit out of Bli Bli Gate ONLY. Any sites which bump-out Monday are welcome to enter via the Main Gate from 6.30am and must exit by Midday via the Main Gate or Bli Bli Gate.

3.  ELECTRICITY

3.1 For those exhibits that require electricity the following charges apply, please note NO power is included in site fee:

  • 10 Amp – $60.00 per site for the period of the show. This consists of one (1) connection to mains and two (2) devices per site.
  • 15 Amp – $60.00 per site for the period of the show. This consists of one (1) connection to mains and two (2) devices per site.
  • 3-Phase electricity – $75.00 per site for the period of the show. This consists of one (1) connection to mains and two (2) devices per site

3.2 Should additional connections to 10amp, 15amp or 3-phase electricity be required, multiples of the relevant charges will apply. If power is not requested on application, there is no guarantee that it will be available upon request at a later date.

3.3 The Site Electrician will be the final arbitrator during the Show and has control over power usage on site. Should any site be deemed to be drawing excessive power, the Site Electrician can withdraw power from those sites if they are exceeding the standard consumption rate.

3.4 All electrical enquiries to be directed through the Show Office.

3.5 Double adaptors are not permitted. Please note that all leads must be provided by the trade site holder and must have current Test & Tag. Leads must be clear of the ground and must not impede pedestrian traffic.

3.6 If any items do not have a valid tag or test our onsite electrician can complete and you would pay a fee directly to them. Any item that does not have a valid tag and test can not be used at any time.

4.  ENTRY & CAR PASSES

4.1 For ALL exhibitors the following charges apply, please note NO Trade passes/entry passes and Car passes are included in site fees.

4.2 Discounted trade passes and car passes are only offered on application and up to fourteen (14) days from event, after this full fees apply

Trade Show Entry passes

  • 3-day passes will be at a cost of $20.00 per ticket. 
  • 1-day passes will be at a cost of $10.00 per ticket.

4.3 Due to the very limited parking available onsite, we cannot guarantee parking being available even to trades that have parking passes.

Crushers Car Park Pass 

  • 3-day passes will be at a cost of $20.00 per ticket. 
  • 1-day passes will be at a cost of $10.00 per ticket.

4.4 Please ensure that your Car Pass is correctly filled out with all the relevant details and is clearly visible on the dashboard of the vehicle. This will assist us during the Show if there is a need to have the vehicle moved. Non-compliant vehicles will be towed at the owner’s expense.

5.  EQUIPMENT

5.1 It is a requirement of the Show that ALL electrical equipment has been tested and tagged. If you are found to have non-current tags you will be required to have these tagged onsite by our on-site Electrician who will be available to test and tag (T&T) your electrical equipment for you. Any costs associated with this will be borne by the Trade Site and payable directly to the Electrician.

5.2 It is a condition of being on site that your electrical equipment is deemed safe. Please be aware that if your Test & Tag is not up to date, you will not be allowed to utilise this equipment.

5.3 All outdoor Trade Sites are to provide their own marquee with side walls, tables, chairs etc. if required for your site.  

5.4 Most undercover (pavilion) sites will be provided with walls, however as this is an on-going project for our Show Committee, not all sites will have these available. Please advise if you DO require walls for your site on your application.

5.5 Your Site Fee includes use of the ground space area only.

5.6 All trade sites must provide hand sanitizer for patrons and staff for the duration of the event, per your Health Plan and SCASS requirements.

6.  CAMPING, PARKING, ACCESS & COVID-19

6.1 Camping & Parking is NOT permitted in the vicinity of the commercial trading area. All vendors have been allocated parking space at Crushers Park Football Field.

6.2 Due to the restricted space on site for vehicles, any cars/vans etc parked in the commercial trading area during the show may be towed at the owner’s expense. All vendors have access to parking at Crushers Park Football Field for parking with their paid parking pass..

6.3 All vehicles must be removed to the Car Parking area prior to 8.00am each morning of the Show. No vehicles are permitted in commercial trading areas during the opening hours of the Show – this includes behind the Show Bag stands. This is a NO PARKING AREA – if you park here, you risk being towed at the owner’s expense.

6.4 BUMP OUT – No Trade Site or any vehicle will be allowed to enter the grounds until Security deems it safe to do so with prior approval by the Trade Coordinator.
Note: This will be after your areas bump-out times for your area not before. Please refer to the trade stall times.

6.5 All vehicles, whilst travelling on the grounds must ensure that the hazard lights are activated and do not exceed a speed of 10 km/h at any time.

6.6 If you require camping please note that this is subject to availability and that camping fees apply. Please see the trade site coordinator. 
Note: subject to change at any time without notice.

6.7 All trades MUST supply, as part of their application and display on their stall for the period of the show, a “STATEMENT OF COMPLIANCE” and any other government required compliance at the time of the event

COVID Safe Business | Queensland Government (covid19.qld.gov.au)

6.8 Trades are responsible for displaying all Covid-19 signage as a legal requirement at the time of the show. Trades must supply hand sanitiser for staff and patrons for the period of the show.

6.9 As a part of social distancing and current compliance all trades using marquees or tents are required to have sides to control social distancing between sites.

7.  SITE APPLICATION DATES

7.1 A Tax Invoice will be emailed with your acceptance notification for payment. All Trade Sites must pay in full by invoice due date or risk losing site offer. 

7.2 Cancellation of a Trade Site must be made in writing to the Manager of the Sunshine Coast Agricultural Show Society Inc. on or before May 1st of the show year. A full refund will be processed minus a $100.00 admin fee. Please email: manager@sunshinecoastshow.com.au 

7.3 If a cancellation is received after May 1st of the show year, deposits and payments will not be refunded, however, in some cases, it will be at the Show Society’s discretion up on written request.

7.4 The Show Society is not obliged to make any refunds for any cancellations received after May 1st of the show year.  If a refund is offered a $100.00 admin fee will be charged.

7.5 Trade Sites will only be held until COB of Tax Invoice due date. If payment is NOT received by the due date, the Trade Site may be reallocated to another stall holder. In this event, bond will be forfeited.  Any late bookings made in either May or June must be paid in full at the time of booking with the Trade Site Coordinator’s approval.

7.6 The Show Society shall determine the times as to when the Showgrounds will be open for Exhibitors and the general public. Its decision on these hours will be final and conclusive.

7.7 Trade Sites must be ready for business at 8.45am on the Friday of the show.

7.8 Trade Sites must remain operational during the opening hours of the Show and should not commence dismantling prior to the specified times. On the final day of the show (Sunday), these times will vary according to site locations, and traffic management plan for staggered traffic movement, unless authorised by the Trade Coordinator.  Any breach of this will result in the bond being forfeited and the possibility of you not being invited back in the following years.

7.9 Trade Site Exhibitors will not be allowed to occupy any allocated space until all outstanding monies have been paid in full and funds have cleared SCASS account.

8.  USE OF THE SITE

8.1 Your Trade Site must meet all appropriate Council and State Regulations including, but not limited to, this includes COVID-19 plans: construction, maintenance, and food hygiene regulations for food stalls.

8.2 No Trade Site shall be set up until all relevant regulatory certificates have been presented to the Show Office.

8.3 The Site that has been allocated to you is to be used solely for the purpose specified and accepted on your Application Form. No additional items will be permitted to be sold. The Site must be controlled by the person, firm or company to which the site has been allocated. No sub-letting will be permitted without the written consent of the Show Society.

8.4 There is to be NO canvassing, hawking or distribution of printed or other matter outside of the allocated Trade Site area. Failure to comply with this requirement may lead to the site being closed and all monies paid being forfeited.

8.5 The Show Society reserves the right to forbid the sale of any item for which a specified application has not been made.

8.6 A List of Banned Items that cannot be sold at any Agricultural Show can be found as part of our Terms & Conditions for your reference.

8.7 Gambling, disposal of any article by lot or chance and sales of Art Union Tickets is STRICTLY PROHIBITED unless authorised by the Show Society in writing.

8.8 The Show Society will have the power to enter sites and remove any article, sign, picture, or printed matter, which in their opinion may be a cause offence to the public.

List of BANNED ITEMS

  • Drug-related goods and equipment                                       
  • Explicit and hardcore T-shirts
  • Fake cigarettes
  • Fireworks/Crackers
  • Fuel type fire lighters (Zippo)
  • Horns and trumpets
  • Knives (including pen knives)
  • Laser pointers
  • Metal and wooden martial art nunchucks
  • Toy Guns are acceptable; however, the following are not: Ball Bearing guns, Potato guns, Replica guns (bullet type), Pellets guns, Laser guns, Eight Shot caps, Roll caps, Strip caps, Pop Downs (Throw Downs), Water pistols over 150mm (6″)Samurai Swords, English Swords and Fencing Swords are to be sold in Sealed Packages by Licensed Trader ONLY.
  • Illegal drugs and firearms
  • Playing cards (nude or lewd)
  • Pressure pack fart gas
  • Pressure pack snow
  • Silly string
  • Stink bombs
  • Bouncing beans
  • Shang-hi/sling shots
  • Bomb bags
  • Fire wallets
  • Water Bombs

List of BANNED FOODS

The following food items are not to be sold outside the designated Side Show Alley area:

  • Fairy Floss
  • Doughnuts
  • Dagwood Dogs
  • Toffee Apples
  • Waffles
  • Snow Cones
  • Any cordial-based drinks
  • Toys (novelties including dolls on stick, inflatables, and soft plush toys)

9.  BOUNDARIES OF THE SITE

9.1 The Show Society undertakes to rent the space or building in its present condition. All additional plumbing, carpentry, phone connections, lighting & electrical services are the responsibility of the Site holder.

9.2 All sites are to be of a temporary nature and are to be completely removed at the conclusion of the show. Failure to do so will incur the cost of any such removal to the Stallholder.

9.3 All signage and displays are restricted to the space allocated to the Stallholder for the duration of the show.

9.4 No part of the Trade Site’s display or structure shall encroach on another site holder’s allocated area or into the public walking areas. This includes, but is not limited to display materials, tents, pegs, ropes, or items for sale. Please ensure that any material from your stall is not impeding the view into or out of any other Trade site.

9.5 No advertising or signage is to be erected outside the allocated area without prior approval from the Show Society.

9.6 No Trade Site holder can excavate, dig, or place pegs in the site area without approval from SCASS – normal tent pegs are permissible in grassed areas. Securing coverings to solid floors is to be by tape only. Printed materials may only be affixed to supplied walls by tape or Blu-Tack. Under no circumstances is an exhibitor permitted to use nails, screws, bolts etc. to fasten items to floors or walls. Trade Site holders are clearly marked and any use of paint on hard surfaces may result in an additional cleaning fee.

9.7 The Society reserves the right to amend or alter the size or location of any allocated site. The exhibitor undertakes to agree to any such alterations as deemed necessary.9.8 The site is provided to you in good faith.  You are not permitted to move, alter or realign the trade site space allocated to you.  This will result in a forfeit of bond.

10.  CLEANING

10.1 The Trade Site Holder must ensure that their allocated area is kept clean and tidy for the duration of the show and comply with the SCASS Health Safety plan, and the trade site holder’s own Health Safe plan.

10.2 The Show Society will arrange for regular and frequent cleaning of the grounds and pavilions over the period of the show.

10.3 If any of the Trade Sites and surrounding areas are left unclean after the show an additional cleaning fee may be charged. It is the trade site holder responsible for removing all rubbish and boxes to bins provided by SCASS and leaving their site clean.  An unclean site will result in a bond forfeit.

11.  CONDUCT OF SITE STAFF

11.1 All Trade Site staff are to remain within the allocated space of the exhibit.

11.2 Exhibitors and their employees are to always conduct themselves in a polite, orderly and respectful manner.

11.3 Under no circumstances are alcohol or drugs to be consumed by the site holder or their workers. Anyone found in breach of this may be asked to remove their site from the grounds.11.4 Smoking is only permitted in designated smoking areas.

11.5 Any and all members representing your Trade Site will abide by the SCASS Conditions of Entry to the Sunshine Coast Agricultural Show.

12.  PUBLIC LIABILITY INSURANCE & QUEENSLAND LEGISLATION

12.1 ALL exhibitors must hold a current Public Liability Insurance Policy and a copy of this Policy is to be provided with the Site Application.

12.2 The Policy must be current until after the Show and should be for a minimum of Twenty Million Dollars ($20,000,000.00). Failure to provide this policy may mean your site will be reallocated.

12.3 All Exhibitors must comply with all statutory obligations under each Act listed below and any Regulations made under it:

  • COVID-19 Health Plan – QLD and SCASS requirement
  • Work Health & Safety Act
  • Safe Food (Qld)
  • Electrical Safety Act 2002
  • Dangerous Goods Safety Management Act 2001; and
  • Any applicable Advisory Standards, Codes of Practice or Australian Standards which apply in Queensland.

13.  SAFETY REGULATIONS

13.1 The Sunshine Coast Agricultural Show is a Safety Conscious Show. We would like to work together with you to help keep it safe and accident free. Normal rules and regulations of the Work Health & Safety Act, Sunshine Coast Council and the Sunshine Coast Agricultural Show Society Inc. apply.

13.2 The Show Society asks for total cooperation of all Patrons, Competitors and Exhibitors in the following matters as these are requirements of our Insurers and/or the Showground Management for the duration of the Show:

  • Your cooperation is sought in reporting in a timely manner to the Show Safety Officer or Show Manager, any situation you may consider a potential hazard or danger. Please report any incident no matter how small. If you are not sure, report it anyway.
  • The Show Safety Officer (or their Nominee) has the power to instruct a Ground User to always comply with the Show Society’s requirements.
  • All heavy vehicles and floats must be parked in the designated areas as directed by our Parking Stewards. Owners/drivers are reminded that anyone failing to meet these requirements and those who drive in a reckless manner (including excessive speed) could be responsible for serious consequences in the event of an emergency.
  • Whilst all reasonable care is taken, the Show Society does not accept any responsibility for any losses of, damage or injury to or by any livestock, exhibitors, exhibits, equipment, vehicles, or any other property.
  • The Show Team will oversee Trade Site Exhibitors who are reminded that compliance with all Work Health & Safety standards must be met regarding working machinery, hydraulics, cables, chemicals, pumps, hoses, pools, power tools, saws, ramps etc.
  • Official bump-in is Thursday prior to the show from 7am, any trades wishing to have an early bump-in will need to contact the Trade Coordinator and gain approval. Any trades that bump in prior to Thursday will be leaving their equipment, supplies etc at their own risk and SCASS will not be liable for any loss or damage. All exhibits and related display equipment, trailers, buildings etc. must be removed from the grounds by midday on the Monday following the Show.
  • Trade Exhibitors are REQUIRED to wear High Visibility Safety Vests during the Setup and Pack-down of their sites.
  • WAIVER: Every person who is involved in an activity during the Show is required by our Insurer to sign a waiver. This includes riders, Trade Sites, entertainers etc.
    Note: The Waiver Form is located on the Trade application form.
  • DOGS are NOT permitted on the grounds during the Show unless they are certified companion/guide dogs and approved by the office. The Trade Site Coordinator MUST be advised of their presence. Dogs not permitted on the grounds will be asked to leave.

EMERGENCY PHONE CONTACTS:

All Emergencies: 000

Show Safety Officer: 5441 2766

13.3 Guidelines issued by the Division of Workplace Health & Safety

Showground Managers’, Sunshine Coast Council and the Sunshine Coast Agricultural Show Management Committee must ensure that the premises are safe and without risks to health, as far as is practicable. To this end, the Council/Society Management Committee expects that all persons will:

  • Act in a manner that does not endanger the health and safety of any other person on the Showgrounds.
  • Carry out any safety direction that is given to the person by the Council/Show Management for the Showgrounds.
  • Will not wilfully or recklessly interfere with anything provided in the interests of health and safety at the Showgrounds.

The Show Society has an on-site Health & Safety Officer should you require any further information.

The Regulations require that:

  • All electrical equipment will be tested & tagged in accordance with Workplace Health and  safety guidelines – this includes extension leads.
  • All flexible and extension leads must be supported at a minimum of two (2) meters above the ground or covered by a non-slip mat or lead protector.

13.4 Single-use Plastic Items Ban Single-use items are straws, stirrers, swizzle sticks, plates, unenclosed plastic bowls, plastic forks, spoons, knives, splayds, chopsticks and food picks, expanded polystyrene (EPS) takeaway containers and polystyrene (EPS) cups were banned as of 1st September 2021. For more information visit the Queensland single-use plastic items ban website for more information or phone the hotline on 1800 844 946.

Food Vendors, Gas Compliance and Illegal Disposal of Waste

All food trucks/sites etc, must have a current “Food Business License” certificate. All temporary food permit applications must be received by Sunshine Coast Council no later than 30 days out from the Show. All Exhibitors (especially Food Vendors) need to engage a certified gas professional to ensure all gas-related installations, connections and maintenance are safe to use. SCASS will require a valid compliance certificate at the time of application that meets the AS/NZS 5601 gas installation safety standards.

In addition, all trade waste such as cooking oil and wastewater must be disposed of in a manner in accordance with the requirements of the Environmental Protection (Waste Management) Regulation 2000. There is to be no illegal dumping, or leaving, of trade waste on the Nambour Showgrounds. Sunshine Coast Regional Council inspectors and the EPA can impose fines of up to $10,000 for non-compliance. More information on temporary food licenses can be found on the Sunshine Coast Regional Council website.

14.  GENERAL MATTERS

14.1 The Show Society will not under any circumstance, be held responsible for any loss or damage to the stock in trade, or any part thereof of any site holder or exhibitor from any cause whatsoever.

14.2 Where a site has been allocated to an exhibitor, and the exhibitor fails to make or maintain an adequate or creditable display, the Society reserves the right to declare that site (or part thereof) subject to forfeit.

14.3 The Show Society will use its best endeavours to ensure the supply of standard services but shall not incur any liability or reimbursement to the exhibitor/Trade Site holder, for losses, damages, or expenses or otherwise if through strike, lockout, accident, force majeure, or other causes beyond the control of the Show Society.

14.4 The Show Society will not be held responsible for any accident, which may occur in connection with the exhibitor’s business. The Society will not be subjected to any legal proceedings arising from any such accident and will not under any circumstances, be responsible for any loss or miss-delivery of exhibits at the Society’s Annual Show, or for damages done thereto.

14.5 The Show Society will communicate via email and send updates leading up to the Show to the email address you supply on this application. Upon request we will mail out information, however email is our preferred method of contact. Our email address is trades@sunshinecoastshow.com.au

14.6 The Show Society reserves the right to alter these Terms and Conditions at any time and without further reference to the Trade Site holder.

14.7 Completing a Trade Site Application Form acknowledges you have read and agreed to these Terms and Conditions in their entirety.

Media Notice

By entering the event you agree that your image may appear in group photographs or video that may be used in future marketing and media. If you do not wish for your image to appear, please advise in writing to Show manager manager@sunshinecoastshow.com.au

 SITE APPLICATION CHECKLIST

To reserve your Trade Site, an Application Form must be completed with all supporting documents. Once your application is accepted, you will be sent a Tax Invoice for you to pay. Once we receive your full payment, your Site will be secured for the current year’s show.
Note: The $100.00 payment on application is a REFUNDABLE BOND Provided Conditions are met during the Show. This is separate from your site fee and is NOT part of your site fee. Payment of bond does not guarantee you a site.

Amendments

We may, at any time and at our discretion, vary this Trade Site Terms & Conditions by publishing the amended Trade Site Terms & Conditions on our website. We recommend you check our website regularly to ensure you are aware of our current Trade Site Terms & Conditions.

For any questions or notices, please contact our office at:

Sunshine Coast Agricultural Show Society Inc.  ABN 63 356 013 803

Postal: Trade Site Coordinator

Sunshine Coast Agricultural Show Society

PO Box 491

Nambour, QLD 4560

Email: trades@sunshinecoastshow.com.au

Last updated: 29th October 2023

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